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Breaking The Time Barrier

May 2, 2018 By patrick@educatedclimber.com 11 Comments

First, some context. Even before I started my tree care company, ConservaTree, I was unhappy with the standard business model in this trade. You sit around hoping for the phone to ring, you go and meet with a customer who tells you what they want to get done, you give them a price for said work, usually based on some arbitrary hourly rate, and then you hope that they go with you. You churn through customers, constantly looking for the next one. You’re able to make ends meet… maybe, but you never really feel like you’re getting ahead. And then the truck or the chipper breaks down. Sound familiar? We work harder than most tradespeople, so why does it seem like our services are so undervalued? Why are we lumped in with “landscapers” and “grass cutters”?

This standard tree service model is one in which our services are undervalued and everything is about price. Price is the only thing that matters. “Why should I hire you to trim my Copper Beech, when I already got another quote from Beaver Tree Service and they were $100 cheaper?”. Trying to differentiate yourself based primarily on price is the absolute wrong way to run a business. It is a race to the bottom, and as Seth Godin says, “the problem with running a race to the bottom, is that you just might win.” Instead of acting like trusted advisors to our clients and leveraging our specialized knowledge about plants and trees and landscape management, we have commoditized ourselves and our work, and we go around trying to fit everything into nice little boxes. “You want me to deadwood that maple? That will be x amount, sir”. “Raise the canopy on those 3 birch out front? That’s gonna be this much ma’am.”

This business model is reactive. What we need is a proactive business model, one in which the differentiation is not price, but value. We are professionals. We have detailed knowledge about trees and landscapes that a homeowner doesn’t have. So when they call us in, it shouldn’t be them telling us what to do and asking how much it’s going to cost. It should be the other way around! It should start with a good exploratory conversation about their long-term goals for the property in question. What are they trying to achieve 10, 15, 20 years down the road? Once you have had that conversation, at that point then you can start making recommendations to achieve those goals. You tell them what they need, because you are the tree doctor! Right? You know far, far more about trees than they do! You should be the one telling them what they need, not the other way around!

The Bottom Line

If you run a tree service or tree care company, you need to wrap your head around this:

Our business, our actual business, is providing solutions to homeowners and property owners, and those solutions come in the form of tree work. So tree work is a byproduct of our actual business. The actual business is communicating one-on-one with homeowners and property owners, establishing relationships, and providing value and long-term solutions to help them achieve their goals. That is our business. That’s what we do. Tree work, you know: trimming, removals, planting, fertilizing…these things are just a byproduct of that business.

I have something that I need you to read. It is an e-book called Breaking The Time Barrier.

I rarely make recommendations to my audience, but when I do, it is for something that I wholeheartedly believe in. I found this little e-book through Tim Ferriss’s podcast, I read it as fast as I could, and I knew right away that it was spot on, and could help a lot of people in this trade. This short read is specifically for people in a service industry like ours. It was written by Mike McDerment, the co-founder and CEO of Freshbooks. It is distributed for free on their website. The original e-book is 70 pages long, mostly due to formatting and large font size. I spent about 3 hours removing all the formatting and produced a printable version of the full, complete text, which is only 29 pages long. Please, please invest 30-40 minutes to read it. And then re-read it. Seriously. It is fantastic. It will change the way you think about your business. Read it, print it out, pass it along to someone else who could benefit. It might just change the way you think about your business, and the role that we play as professional arborists.

 

Breaking-the-Time-Barrier-PRINTABLE
Download as PDF

 

You can find the original version (70 pages) here.

 

Praise for Breaking the Time Barrier

“People constantly ask me ‘How can I get a 4-hour workweek with a service business?’ This story is the short answer.”
– Tim Ferriss
Author of the #1 bestseller, The 4-Hour Workweek

“Spectacularly simple, remarkably true, for every small business owner who’s determined to grow, Breaking the Time Barrier will work for you!”
– Michael E. Gerber
Best-selling author of The E-Myth Revisited

“This book unlocks the truth about how to build an insanely profitable business.”
– John Jantsch
Best-selling author of Duct Tape Marketing

“In order to understand the difference between time and value, just read Breaking the Time Barrier. In about an hour, Mike McDerment will get you up to speed on the fundamental difference between churning billable hours and delivering value to your clients.”
– Sam Glover
Editor-in-chief of the law practice blog, Lawyerist.com

“Breaking The Time Barrier is a must read for every business owner who’s ever struggled with putting a price tag on their services. If only it would have been around when I started my design studio.”
-Tina Roth Eisenberg
Founder of CreativeMornings, swiss-miss.com

“It’s the eternal struggle of the freelance worker: how do you price your work in a way that’s fair to both you and the client? Nothing less than your career success and personal happiness hinges on this question. Spend an hour with this book, and you’ll come away with a whole new way of looking at your value and your relationship with your clients.”
– Daniel H. Pink
Best-selling author of Drive, A Whole New Mind, and Free Agent Nation

“I urge my friends in public accounting to first read the book and then make sure every one of your small business clients does, too. It could prove to be the most important 30 minutes you invest this year!”
– Gregory L. LaFollette
CPA.CITP CGMA

 

 


 

Climb high, Work smart, Read more.

– TreeMuggs

 


 

Filed Under: Small Business Resources

Email Scripts

June 19, 2017 By patrick@educatedclimber.com 5 Comments

 

Here are a couple email scripts that we use to communicate with our customers. Feel free to copy or modify them as you need.

Scheduling Jobs:


Good afternoon [name], we are planning to get your tree work done at some point next week, [date range]. If you prefer a certain day or time for us to be there, or if next week is not good timing for you, please reply to this email and we can schedule something specific. If a change of schedule or inclement weather prevent us from completing the work next week, we will notify you as soon as possible to make alternate arrangements. We look forward to completing this work and we thank you for your patience.

Important Reminders:

1. Lawn Ornaments (including solar lights, garden decorations, moveable bird feeders, etc.)
We will make every effort to move these items before beginning our work and to put them back when we are done. However, we do recommend that our customers take care of this themselves, before we arrive. This will help ensure that none of these items gets missed, as well as ensuring that all items get put back in their proper location after job completion.
While we strive to double-check for these items before we begin so they can be moved to safety, please note that ConservaTree Inc. cannot be held responsible for damage to such items.

2. Customers with Dogs
Your tree work will require ConservaTree staff to have access to front and/or back yard properties, including those areas frequented by dogs. For the sake of our staff, please ensure that all dog waste has been carefully removed and disposed of. We thank you for your consideration.
In addition, if you have pets that normally roam freely outside, please ensure for their safety that they are kept inside while we are working.

3. Access to Property
Please help to ensure that our staff have the required access to your property by moving vehicles, unlocking gates, etc. If we arrive and are unable to complete the work because of such issues, your work will be delayed until we can make other arrangements with you.

4. Billing
We do our billing through email. Shortly after the work is completed you will receive an email with an invoice and payment options. We also offer paper billing if you prefer.


 

After Job Completion


Good afternoon [name], we are pleased to say that your tree work was successfully completed today, [date]. We trust that you are happy with the work carried out by our professional staff and that everything was done to your satisfaction. Your invoice is attached, in pdf format.

Payment Methods
We are pleased to accept payment by cash, cheque, or credit card.
1. Cash – please contact us to make arrangements for paying by cash.
2. Cheque – please send cheque along with a copy of your invoice to the address below:
ConservaTree Inc.
PO Box 51019
London, ON N5X 4E0
3. Credit card – please go to our website to pay by credit card (www.conservatree.ca). Click on the “Pay Online” link at the top of the page to process your payment.

Customer Feedback
We strive to maintain an open and active dialogue with our customers and we encourage all customers to leave feedback upon completion of work. We accept all feedback through our website.
– If paying by cash or cheque, please follow this link [link] to our feedback form.
– If paying by credit card, you will be taken directly to our feedback page upon successful completion of your online payment. See instructions above for paying by credit card.

On behalf of the ConservaTree team, I would like to personally thank you for your business and I sincerely hope you will refer us to friends, family, and colleagues. Our goal is to form long-term relationships with our clients and their trees. We look forward to working with you again in the future!

Patrick Masterson
Arborist and Owner, ConservaTree Inc.
www.conservatree.ca


 

Climb High, Work Smart, Read More.
– TreeMuggs

I would love to hear from you. Please send all comments/questions/hatemail to patrick@educatedclimber.com


 

Filed Under: Small Business Resources

Integrated Tree Management Plan (ITM)

June 19, 2017 By patrick@educatedclimber.com 2 Comments

 

This is a concept that I came up with a long time ago (around 2010), but I didn’t really develop it until quite recently. This is a strategy and framework for selling tree care services to customers with large numbers of trees, primarily condo corps, golf courses, cemeteries, institutions, industrial and commercial outfits, etc. Our big push at ConservaTree Inc., as of 2017,  is to move away from residential tree work, and move most of our resources towards working with B2B customers, with the idea of having fewer customers but larger projects. The ITM framework is the backbone of that business strategy.

The idea for the Integrated Tree Management plan came from IPM – Integrated Pest Management, wherein you define monitoring schedules, thresholds, and control strategies for dealing with specific pests in the landscape. IPM is usually deployed in large-scale horticultural management situations, where you very-specifically define what you are trying to achieve in regards to insects and pests around valuable plant and nursery materials.

In a similar fashion, Integrated Tree Management allows property managers and arborists to communicate a vision and shared goals for collections of trees. Using this framework, a formal management plan is drawn up between the tree care company and the property manager, ensuring that everyone knows what is expected of them. Rather than fuzzy ideas of what is trying to be achieved, the ITM concept allows for concretely defined standards and ongoing monitoring to ensure the health and vitality of cherished landscape trees, now and into the future.

Integrated Tree Management Plan (ITM)

As our name implies, ConservaTree is committed to all aspects of tree conservation, preservation, and environmental stewardship. The urban forest is about more than individual properties. It is about neighborhoods and the community as a whole. Trees take so long to grow – let’s protect what we’ve got!

ConservaTree Inc. offers property managers the most comprehensive service, maintenance, and management program in the industry – the Integrated Tree Management Plan (ITM).

Our Integrated Tree Management Plan begins with a thorough walk-through and site assessment by experienced and knowledgeable Certified Arborists. We strive to gain an understanding of your goals and vision of the future while addressing any ongoing concerns you may have. Our staff take the time to answer your questions and make recommendations tailored to the situation. Our aim is to assess the needs of the landscape, the community, and the property management team, working with you to identify problems and visualize solutions.

Your management plan is designed to help achieve the highest degree of safety, utility, and aesthetic value of trees on site, helping to preserve their beauty for years to come. ConservaTree is here to help ensure that your trees are given the best care by qualified professionals.

Your Integrated Tree Management Plan will address:

  • Tree species: which trees are recommended vs. not recommended
  • Site and soil conditions
  • Health and Vitality
  • Pests and Diseases
  • Ongoing issues
  • Planning for the future

Services include:

  • Twice yearly onsite monitoring and visual inspection
  • 24/7 Emergency service
  • Tree pruning, trimming, removal, fertilization, planting, consulting
  • Adherence to modern safety and industry standards
  • Traffic and pedestrian control to ensure the safety of the community

At ConservaTree, we commit to treat every tree and every property as if they were our own. This includes giving honest advice and assessment, performing top-notch, quality tree work, and providing full and comprehensive cleanup as part of every job. From start to finish, we raise the bar for tree care, consulting, and customer service.  That is our commitment and our pledge to you, our valued customers.

 


Climb high, Work smart, Read more.
– TreeMuggs

I would love to hear from you. Please send all comments/questions/hatemail to patrick@educatedclimber.com


 

Filed Under: Small Business Resources

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